Fun in the Fall with Copa

Terms and Conditions

1. Dates/Terms/Eligibility:
The Copa Airlines Fun in the Fall with Copa promotion begins October 15, 2015 and ends February 15, 2016.  No purchase necessary. Eligible agents may enter once each day during the promotion via the online game entry form and by registering eligible ticket numbers on the promotional website www.CopaTravelAgents.com/na2015.

Eligible tickets may also be registered by sending information by regular mail on a 3"x5" card with agent name, company name, IATA or TIDS number, address, city, state, zip/postal code, phone number and email address to: Copa Airlines Fun in the Fall promotion, 7020 E Acoma Drive, Suite 100, Scottsdale, AZ 85254. No mechanical reproductions allowed. Mail-in entries must be postmarked by February 1, 2016 and received by February 7, 2016. Mail in entries will be entered into the contest in the order in which they are received.

Eligible tickets must be plated on Copa Airlines and issued on published fares in the USA or Canada on Copa operated flights. Tickets must be issued between October 15, 2015 and February 15, 2016.  Tickets registered in this promotion will be verified.  Ticket entries apply to any ticket containing a Copa Airlines segment and must be validated on Copa Airlines for the weekly or monthly prizes. Only tickets with travel originating in the USA or Canada to a Copa Airlines destination, qualify for the Grand and Top Producer prizes.

The promotion is only open to eligible travel agents in the USA and Canada, with a valid IATA or TIDS number and who are in good standing with Copa Airlines. Void where prohibited. Eligible travel agents must be legal residents of the USA or Canada and must be at least 18 years of age.

Odds of winning depend upon the number eligible entries received.   

2. How to Enter:
There are several ways to accumulate entries into the contest; details can be found on the promotional website:  www.CopaTravelAgents.com/na2015

For bookings made and entered starting from October 15, 2015, the number of entries for each booking is as follows:

Ticket registration: eligible tickets containing at least one segment flown by Copa Airlines as follows:

  • Business Class tickets are equal to 5 entries per ticket
  • Economy Class tickets are equal to 2 entries per ticket

Play the game: Play the Scavenger Hunt Game once each day and receive 1 entry daily. 
Attend the webinar:  Attend either the English or French version and receive 1 entry. 

3. Prizes:
Grand Prize for US Agent: All agents from the United States who register a ticket or play the game are eligible for the Grand Prize. The winner will be randomly selected from all valid ticket and game play entries and will receive two economy class tickets on Copa Airlines to Rio de Janeiro, Brazil, plus a complimentary 3-night stay at the JW Marriott Rio de Janeiro.  Prize is valid until June 19, 2016.  The following blackout date applies for the hotel stay:  February 4 – 9, 2016. 

Departures are valid from any Copa Airlines gateway in the United States.  Blackout dates for Copa Airlines are:  February 10 to 21, March 30 to April 6, June 16 to July 28, October 30 to November 11, November 22 to 30 and December 8 – 31, 2016. 

The Approximate Retail Value (ARV) of the United States Grand Prize is USD$1,324.50 for the 3-night hotel stay at JW Marriott Rio de Janeiro and USD $3,108.00 for two economy class tickets to Rio de Janeiro from any Copa gateway in the United States – for a total APR of USD$4432.50.

Grand Prize for Canadian Agent: All agents from Canada who register a ticket or play the game are eligible for the Grand Prize. The winner will be randomly selected from all valid ticket and game play entries and will receive two economy class tickets on Copa Airlines to Guanacaste, Costa Rica plus a complimentary 3-night stay at the JW Marriott Guanacaste.  Prize is valid until October 31, 2016.  The following blackout date applies for the hotel stay:  March 21- 27, 2016.  

Departures are valid from any Copa Airlines gateway in Canada.  Blackout dates for Copa Airlines are:  February 16 to 22, March 2 to 6, March 16 to 20, March 30 – April 5, June 20 to August 31 and December 8 to 31, 2016. 

The Approximate Retail Value (ARV) of the Canadian Grand Prize is USD1,740.00 for the 3-night hotel stay at JW Marriott Guanacaste and USD1254.00 and /USD627 per ticket for two economy class tickets to Guanacaste from any Copa gateway in Canada – for a total USD$2994.00 (APR).

Note: The winners from each country will be drawn from entries generated by playing the game, by attending a webinar or by registering a ticket – the ticket will be verified and must be a non-refundable booking or flown ticket before the award is sent to the winner. Tickets registered in this promotion will be verified. If any entry is chosen and his or her ticket is not valid (unless the winner was drawn from a game or webinar entry) subsequent entrant will be drawn to select the winner.

Top Producer from the United States:  The agent from the United States who has the most entries generated from registered tickets will receive two economy class tickets on Copa Airlines to Cali, Colombia from any Copa Airlines gateway in the United States. A complimentary 3-night stay at the Cali Marriott Hotel is included. Breakfast is included.  Prize is valid until October 31, 2016.  Blackout dates from Copa Airlines are:  February 10 to 21, March 30, to April 6, June 19 to July 28, October 30 to November 11, November 22 to 30 and December 8 to 31, 2016. Departures are valid from any Copa Airlines gateway in the United States.
The Approximate Retail Value (ARV) of the United States Top Producer Prize is USD831.72 for the 3-night hotel stay at Cali Marriott Hotel and USD1080 per ticket for two economy class tickets to Cali from any Copa gateway in the United States – for a total o f USD$2,991.72 (ARV).

Top Producer from Canada:  The agent from Canada who has the most entries generated from registered tickets will receive two economy class tickets on Copa Airlines to Lima, Peru from any Copa Airlines gateway in Canada.  A complimentary 3-night stay at the JW Marriott Peru is included. Breakfast is included.  Prize is valid until October 31, 2016.  Blackout dates from Copa Airlines are: February 16 to 22, March 2 to 6, March 16 to 20, March 30 to April 5, June 20 to August 31 and December 8 to 31, 2016.  The Approximate Retail Value (ARV) of the Canadian Top Producer Prize is $660.00 for the 3-night hotel stay at JW Marriott Peru and USD757 per ticket  for two economy class tickets to Lima, Peru from any Copa gateway in Canada – for a total USD2,174 APR.

Note: The Top Producer from each country is determined from entries generated by registering tickets – the tickets will be verified and must be non-refundable or flown tickets before the prize is sent to the winner. If a Top Producer is chosen and their tickets are not valid a subsequent Top Producer will be determined. If two or more agents register the same amount of entries from registered tickets, the winner will be determined by the value of the tickets issued and registered online.

 Monthly Prize: Register tickets or play the Scavenger Hunt game: Register a ticket or play the game and receive entries towards the monthly drawing of an iPad mini™.  The Approximate Retail Value (ARV) of each monthly prize of an iPad mini is $200.00.  There will be 4 iPad mini’s given away during the promotion.  Total for the 4 iPad mini’s* USD800 – these will be given away to either Canadian or US agents.   

Weekly Prize: Register a ticket or play the Scavenger Hunt game: Register a ticket or play the game once each day and receive entries toward the weekly drawing of a $25 gift card. The Approximate Retail Value (ARV) of each weekly prize of a cash gift card is $25.00.  There will be 16 gift cards given away during the promotion.  The Approximate Retail Value (ARV) of each weekly prize of a cash gift card is USD25.   Total for the gift USD400 – these will be given away to either Canadian or US agents.

 Winning entries for the weekly and monthly award will be returned to the pool for the Grand Prize.

Webinar winner from English speaking version:  Agent from either the United States or Canada who participates in the English version webinar will receive an entry to win a 3-night stay at the Courtyard Panama at Multiplaza Mall.  Prize is valid until October 31, 2016.  The Approximate Retail Value (ARV) of the English speaking  webinar prize is $387.00 for the 3-night hotel stay at the Courtyard Marriott Panama. 

Webinar winner from French speaking version:  Agents from Quebec, Canada who participate in the French version webinar will receive an entry to win a 3-night stay at the Panama Marriott Hotel.  Prize is valid until May 31, 2016, Friday, Saturday, Sunday or Monday evenings.   The Approximate Retail Value (ARV) of the English webinar winner is $530.20 for the 3-night hotel stay at the Panama Marriott Hotel. 

All other expenses not specified herein with respect to the above prizes are the sole responsibility of the winners, including hotel tips and any other service or meal not specified in the prize, airport and hotel taxes, fees and surcharges which must be paid by credit card at time of ticketing.

Grand Prize winner from the United States
The Approximate Retail Value (ARV) of the United States Grand Prize is USD$1,324.50 for the 3-night hotel stay at JW Marriott Rio de Janeiro and USD $3,108.00 for two economy class tickets to Rio de Janeiro from any Copa gateway in the United States – for a total APR of USD$4432.50.

Grand Prize winner from Canada
The Approximate Retail Value (ARV) of the Canadian Grand Prize is USD$1,740.00 for the 3-night hotel stay at JW Marriott Guanacaste and $1254.00 for two economy class tickets to Guanacaste from any Copa gateway in Canada – for a total APR of USD$2994.00.

Top Producer from the United States
The Approximate Retail Value (ARV) of the United States Top Producer Prize is USD$831.72 for the 3-night hotel stay at Cali Marriott Hotel and USD$2,160.00 for two economy class tickets to Cali from any Copa gateway in the United States – for a total APR of USD$2,991.72.

Top Producer from Canada
The Approximate Retail Value (ARV) of the Canadian Top Producer Prize is USD$660.00 for the 3-night hotel stay at JW Marriott Peru and USD$1,514.00 for two economy class tickets to Lima, Peru from any Copa gateway in Canada – for a total APR of USD$2,174.

Monthly prize winner
The Approximate Retail Value (ARV) of each monthly prize of an iPad mini is $200.00.  There will be 4 iPad mini’s given away during the promotion.  Total for the 4 iPad mini’s* USD800 – these will be given away to either Canadian or US agents.  

Weekly prize winner
The Approximate Retail Value (ARV) of each weekly prize of a cash gift card is $25.00.  There will be 16 gift cards given away during the promotion.  Total for the gift USD400 – these will be given away to either Canadian or US agents.

Webinar prize winner from French speaking version in Quebec
The Approximate Retail Value (ARV) of the French speaking  webinar winner is $530.20 for the 3-night hotel stay at the Panama Marriott Hotel. 

Webinar Prize winner from English speaking version in  US or Canada The Approximate Retail Value (ARV) of the English speaking  webinar winner is $387.00 for the 3-night hotel stay at the Courtyard Marriott Panama. 

A W-9 form (Request for Taxpayer Identification Number and Certification) will be forwarded to winners for completion and a 1099 form will be prepared and forwarded to the winners from the United States at year's end. Winners from Canada, The Travel Agency or individual agent may be asked to complete a W-8BEN form in order to receive their prize. Note: If the Grand prize winners are drawn from entries generated by registering an eligible ticket - the ticket will be verified and must be a non-refundable or flown ticket before the prize or award is sent to the winner. If a winner is chosen and their ticket is not valid a subsequent winner will be drawn. If travel agency does not allow personal awards it must be noted in a letter so that the award may be given directly to the Travel Agency. Please allow 2 - 4 weeks for processing.

4. Prize Selection:
a. The Fun in the Fall with Copa Grand Prize winners will be chosen by a random drawing from all eligible ticket and game entries received by February 15, 2016 (mail in ticket entries must be received by February 7, 2016). Drawing for the Grand Prizes will be conducted on February 20, 2016 and awarded after eligible ticket entry has been determined as a flown or non-refundable ticket, unless the winner was drawn from a game entry.
b. Announcement of the Top Producer awards will be conducted on February 20, 2016 and awards given after all eligible tickets have been determined as flown or are non-refundable tickets.
c. Drawing for the weekly prize, a $25 gift card, will be conducted each Monday and will include entries completed Monday through Sunday of the prior week.
d..  Note: Winners of all above prizes or the Top Producer award will be notified by e-mail and required to sign and return an Affidavit of Eligibility/Release of Liability and Publicity form. Noncompliance will result in disqualification and selection of an alternate winner. All drawings and prize awards for this promotion will be conducted in Scottsdale, AZ by an independent marketing/judging organization whose decision is final in all matters relating to the giveaways. Odds of winning a prize by drawing depend upon the total number of eligible entries received. In the event of a dispute regarding the identity of the person submitting the online entry, the entry submitted by the person in whose name the e-mail account is registered will be considered the entrant.

5. Conditions:
Prizes or awards are non-transferable, and non-refundable. Cash or credit alternatives will not be offered. Prize winner and companion must travel together on all dates/flights and are responsible for all required travel documents (i.e.: valid passports, visas, inoculations, etc.). Winner must be a valid IATA or TIDS agent in good standing with Copa Airlines at the time the prizes are awarded, at least 18 years of age and a legal U.S. or Canadian resident. Prize letters will be issued to the winners. Winner must make reservations and request tickets at least 30 days in advance of preferred departure date. Seats are capacity controlled and subject to availability at the time of booking. Copa award letter will indicate validity date of prizes.   Copa Airlines condition of carriage shall apply to all air transportation. Award tickets are valid for Coach Class of service on Copa Airlines. Upgrades are not permitted. Travel on award tickets does not qualify for Connect Miles frequent flyer program. Copa Airlines is not responsible for the payment of government and airport taxes imposed by the city of origin or destination. Such taxes must be paid when the tickets are issued.

Blackout dates for each travel prizes are as follows: 
Grand Prize for US Agent
Prize is valid until October 31, 2016.  The following blackout dates apply for the hotel stay:  March 21-27, 2016.  Departures are valid from any Copa Airlines gateway in the United States.
Grand Prize for Canadian Agent:  Prize is valid until June 19, 2016.  The following blackout dates apply for the hotel stay:  February 4 – 9, 2016. Departures are valid from any Copa Airlines gateway in Canada.
Top Producer from the United States:  Prize is valid until October 31, 2016.  See Copa Airlines blackout dates below.   Departures are valid from any Copa Airlines gateway in the United States.
Top Producer from Canada:  Prize is valid until October 31, 2016.  See Copa Airlines blackout dates below.   Departures are valid from any Copa Airlines gateway in Canada.

Blackout dates for departures from Canada for Copa Airlines are:  February 16 to 22, March 2 to 6, March 16 to 20, March 30 to April 5, June 20 to August 31, December 8 to 31, 2016. 

Blackout dates for departures from the USA for Copa Airlines are:  February 10 to 21, March 30 to April 6, June 19 to July 28, October 30 to November 11, November 22 to 30 and December 8 to 31, 2016. 

Copa Airlines reserves the right to change these blackout dates at any time. Due to limited number of seats available, travel may not be available on preferred travel dates. Travel is allowed on flights operated by Copa Airlines. No travel is permitted on codeshare flights.

By participating in this promotion or the incentive awards, the winner or entrant grants the promoters permission to use their name and likeness for advertising and future promotional purposes without additional compensations (except where prohibited). Grand Prize winners and companions will depart from Boston, Chicago, Las Vegas, Los Angeles, Miami, Montreal, New Orleans, New York, Orlando, San Francisco, Toronto or Washington D.C.  Winners travel to/from these gateway cities will be at the winner's expense. Winners are liable for any tax liability accruing as a result of this promotion. This promotion is void where prohibited. Online entrants must have a valid e-mail address and it is the entrant's responsibility to update Copa Airlines of any change in their e-mail address. No transfer, assignment or substitution of a prize is permitted by any winner. Entrants agree to be bound by the terms of these Official Rules and by the decisions of Copa Airlines, which are final and binding on all matters pertaining to this promotion.

By participating in this promotion, entrants (and any travel companion of entrants) agree to release and hold harmless Copa Airlines, its officers, directors, employees, and agents (the "Released Parties") from and against any claim or cause of action arising out of participation in this promotion, or receipt or use of any prize, including, but not limited to: (a) unauthorized human intervention in the promotion; (b) technical errors related to computers, servers, providers, or telephone or network lines; (c) printing errors; (d) lost, late, postage-due, misdirected, or undeliverable mail; (e) errors in the administration of the promotion or the processing of entries; or (f) injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from entrant's participation in the promotion or acceptance, receipt use or misuse of any prize. Entrant further agrees that in any cause of action, the Released Parties' liability will be limited to the cost of entering and participating in the promotion, and in no event shall the Released Parties be liable for attorney's fees. Entrant waives the right to claim any damages whatsoever, including, but not limited to, punitive, incidental, consequential, direct, or indirect damages. Copa Airlines is not responsible if any prize cannot be awarded due to travel cancellations, delays or interruptions due to acts of God, acts of war, natural disasters, weather or acts of terrorism.

This promotion is not combinable nor endorsable or valid in conjunction with any other promotions.

6. Privacy:
Participation in the contest constitutes consent by the entrants to the collection, use and disclosure of personal information by the sponsors and administrators as provided for in the rules and to administer the contest and to notify the winners and entrants and to publicize the contest. By entering this promotion, entrants acknowledge that they have read and understood and agree to be bound by these terms and conditions.

7. Winners' Names:
For the names of the prize winners or Top Producer award, send a letter to the sponsor. Names of the winners and Top Producer will be sent when the promotion is over and prizes have been awarded. Requests for the names of the winners and Top Producer must be received by March 1, 2016.

Sponsor: Copa Airlines, 7020 E Acoma Road, Suite 100, Scottsdale, AZ 85254, U.S.A.

*iPad mini™is a registered trademark of Apple, Inc.  All rights reserved.  Apple Inc. is not a participant or sponsor of this promotion.